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Sample reply letter to employee requesting early start and leave times to spend time with children. 

To: Sara Employee, employee title

From: Suzan Supervisor, supervisor title

RE: Alternative work schedule

Date: 10 march 2014

Sara, this letter is to confirm that your request for an alternative work schedule has been approved  on a pilot basis.

Your new work schedule effective immediately will be on Monday through Friday from 7:30 a.m to 3:30 p.m with one hour period including lunch and two fifteen minutes breaks.

(Company Name) is pleased to be able to offer you this flexible schedule arrangement.

As we discussed , this alternative scheduling arrangement is dependant on the assumption that you will be able to maintain both the equality and quantity of work that you currently do during your regular work hours. We will meet again on 10 April 2014 to review how this alternative work schedule  met both your needs and the need of the department.

Please don't hesitate to communicate with me anytime between now and then if you find the new schedule is presenting any changes that I could help you resolve