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To,

Recipient’s name: [Name of person or organisation]:

Designation:

Recipient’s full address:

Date:

Subject: [Describe the reason/s of the warning in less than ten words]

Dear [Write the name of recipient with appropriate title],

[The first paragraph must make the most impact and should write in the very beginning why is the recipient of the letter being warned and about what. If it is any specific incident then the incident can be described briefly or if this is repeated behaviour, then mention what activities are unacceptable].

[In the second paragraph, the consequences of not paying attention to the warning may be given. If it is a warning to an employee then his employment may be terminated, if it is a tenant, his lease may be terminated and so on].

[In the last paragraph, you can sign off by indicating to the warning again and hoping for a positive change in behaviour from the receiver.]

Sender’s name

Designation

Full Address

This is a sample final warning letter for rental payment. It is recommended that you change the content of this letter in order to meet your purpose.

To,

Adam J. Anderson

8127 Highland House

837 Palm Drive, California

December, 2013

Subject: Final warning against non-payment of rent

Dear Mr Anderson,

You have not been paying the rent since the last two months and you have a due of $2,500. Nine days of this month has also passed by and I have not received any rent from you this time too. In spite of repeated warnings, it seems to be no change in your situation. Please take this as a final warning notice, whereby if you do not pay the total rent by the day after tomorrow, you will have to vacate this apartment.

I have many tenants who are willing to pay even more for this apartment and I do not want to hear your excuses any more. You are aware of the terms and conditions and not paying the rent for so long is a clear violation of those terms.

Yours truly,

Alex K. Roberts

1456  Highland House,

986 Palm Drive, California

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The following is disciplinary warning letter template.You should perform your own modifications according to your purpose.

To,

Adam J. Anderson

G-9 Ernst villa building

New York

15 February 2014

Dear Mr. Anderson

Subject: Disciplinary warning letter

This letter is to bring to your attention that there have been many inappropriate aspects which have been noticed in your work performance and overall behaviour in office. The most striking factor was your absence from office on 8 occasions in a span of two months. Moreover you have been found to submit work reports quite late which cannot be accepted in any way.

You can consider this as the last and formal warning from my end, after which we would be forced to take a difficult decision in the favour of the office. If you are facing any kind of difficulty which you would like to talk about or discuss, then you are completely welcomed to do so.

But there is no place for any misbehaviour of any kind in our firm, so please take notice of that.

Yours sincerely

Alex K. Roberts

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This is a sample employment warning letter. It is recommended that you change the content of this letter in order to meet your purpose

To,
Adam J. Anderson
G-9 Ernst villa building
New York
5th March 2014

Dear Mr. Anderson

Subject: Employment Warning Letter

I am writing this letter to inform you that you have been found to resort to an unprofessional approach in the work place. This letter shall serve as a formal warning letter for your behaviour in office during the last 4 months. Thinking of it as a temporary deviation, we chose to ignore it and take it slightly all this time but it seems like your colleague and department head have had enough therefore I, being the MD of Datson corporation would like to personally warn you.

This warning shall mean that you must be present in office on every working day at 8:30 am sharp and would inform your department head one day prior to taking a leave. You are also being ordered to show some professionalism while dealing with fellow office workers. If you are found to disobey any of these points, then you shall be dismissed without a prior notice.

Yours faithfully
Alex K. Roberts
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This is a sample Attendance warning letter. It is recommended that you change the content of this letter in order to meet your purpose

To,

Adam J. Anderson

40-K, second floor

Tent tower

New York

3rd March 2014

Subject: Attendance warning letter

This letter is written to remind you of the fact it has been observed that you have been frequently taking a lot of leaves from office in the last 2 months. You have been warned before verbally by your department head ‘Mr. Kim Samuel but it seems like you didn't pay much heed to the warnings. So please consider this as the final and official warning from my side.

We would understand your absence from office if it is due to a medical condition or reason, but this is not the scenario as far as you are concerned. Office is a place which requires your constant attendance and presence but you have been absent more than acceptable number of time and this is highly irresponsible work ethic.

Please take this letter earnestly and do not repeat the mistake again to avoid lay off from office.

Yours faithfully

Alex K. Roberts

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To Maria K. Adams

Department Area:

Sub. Warning Letter of absence

Dear Mr /Mrs.

It has been noticed that you have proceeded on leave without prior permission of the concerned authorities, resulting in deliberate insubordination and flagrant negligence of duties, in your capacity as (Designation).

Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.

You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.

You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.

Kindly treat this as very urgent.

[For Company Name]

James W. Roberts

Designation:

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The following sample letter is warning letter to tenant  regarding a noise from his place. You have to update this letter with required information to be suitable for your purpose.

(Business letterhead)

Addresses

Our reference

Contacts

Dear Mr. Jacob ,

Complaint received regarding unacceptable noise from (full residential address)

Please note that tenants are obliged under the terms of the lease to respect the peace of other tenants and neighbors. Failure to do so does constitute a breach of terms of the lease.

In this case, no other complaints from neighbors  or tenants were received, so no action is considered to be required. You are however requested to be aware of the sensitivities of other tenants.

If you have any questions regarding our policies or terms of the lease, please contact our residential property managers on the above phone number or email.

A complaint has been received regarding noise from the above premises on the morning of 10 March 2013.

Yours sincerely

James W. Adams

Manager of Dolta Ltd.

11 March 2013

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Here is a sample student warning letter from school to parents. You are recommended  to perform modifications on this letter according to your purpose.

Date: 5th March 2013

Maria K. Adams

50 Prescient,

Sixth Avenue,

London, UK.

Student Roll No.:

Dear Ms. Maria,

Subject: Final Warning Before Expulsion

This is to inform you that your child Mark has been continually failing to perform in class and does not complete the assignments given to him even after being given more time than the rest of the students in the class. Several warnings were issued to you in the past, but you have failed to heed them, which is evident from the continuous dismal performance by your child.

This is a final warning that is being sent to you by us, an ignorance of which can have serious ramifications, namely expulsion of your child from our school. We have given him enough time to show an improvement and bring forth his true talent, which we are sure he possesses, but which he fails to exhibit.

We expect you to take immediate serious action to help your child improve his performance, and expect to see some positive result by the end of this month (30/3/2013). Our teachers are available for help in this regard should you require any assistance in bringing about a significant improvement in your child’s performance.

Thank you.

Sincerely,

James W. Adams

Principal

Together for Hope School

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Here is a free sample warning letter. You should do your own changes on this letter according to your purpose.

To

Mr. / Ms.

Designation.

Sub. – Warning Letter

Dear Mr.| / Ms. (write the name of him/her) ,

It has been noticed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as (mention the designation of the employee).

Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.

You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.

You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.

Kindly treat this as very urgent.

For’ Company Name

Name:

Designation: