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To,

Recipient’s name: [Name of person or organisation]:

Designation:

Recipient’s full address:

Date:

Subject: [Describe the reason/s of the warning in less than ten words]

Dear [Write the name of recipient with appropriate title],

[The first paragraph must make the most impact and should write in the very beginning why is the recipient of the letter being warned and about what. If it is any specific incident then the incident can be described briefly or if this is repeated behaviour, then mention what activities are unacceptable].

[In the second paragraph, the consequences of not paying attention to the warning may be given. If it is a warning to an employee then his employment may be terminated, if it is a tenant, his lease may be terminated and so on].

[In the last paragraph, you can sign off by indicating to the warning again and hoping for a positive change in behaviour from the receiver.]

Sender’s name

Designation

Full Address